276 FORM OF A DAY-BOOK. EDWARD L. PECKHAM. Boston, Jan. 1, 1829. 2 X Archibald Tracy, Sulem,. To 1 piece Broadcloth, containing 29 yds., a $3 per yd., James Warren, Wartland,. 2 X .Dr. 8700 .Dr. 18 00 .Dr. .$21,00 .13,50 34 50 .Dr. .$15,00 ..70,00 85 00 .Dr. ..Dr. 27 60 Cr. 15/09 This book is used to collect the scattered accounts of the Day-Book, and to arrange all that relates to each individual into one separate statement. The business of collecting these accounts from the Day-Book, and writing them in the Leger, is called posting. This should be done once a month, or oftener. Debts duc from others, and entered upon the Day-Book, are placed on the side of Dr.; whatever is on the Day-Book as due to another is placed on the side of Cr. When an account is posted, the page of the Leger, in which this account is kept, is written in the left-hand column of the Day-Book. Every Leger should have an alphabetical Index, where the names of the several persons, whose accounts are kept in the Leger, should be written, and the page noted down. When one Leger is full, and a new one is opened, the accounts in the former ould be all balanced, and the balances transferred to the new Leger. ..,48 .2,80 .1,25 .1,68 .7,50 .2,28 35 44 Dr. 4 95 EXPLANATION OF THE LEGER, AND THE MANNER OF POSTING. It will be seen, that the name of James Murray, Jr. stands first on the DayBook; of course, we shall post his account first. We enter his name on the first page of the Leger, in a large, fair hand, writing Dr. on the left, and Cr. on the right. At the top of the left-hand column we enter the year, under which we write the month and day when the first charge was made in the DayBook, and in the next column the page of the Day-Book where the charge stands. Then, as there are several articles in the first charge, instead of specifying each article, as in the Day-Book, we merely say, To Sundries, and enter the amount in the proper columns. This charge being thus posted, we write the page of the Leger, viz. 1, in the left-hand column of the Day-Book, and opposite to it a X, to show more distinctly that the charge is posted. We then pass a finger carefully over the names, till we again come to the name of James Murray, Jr., which we find on the second page; but, as this is credit, we enter it on the credit side, with the date and page in their proper columns. We then enter the Leger-page and cross, as before, and then proceed again in search of the same name, until every charge and credit is transferred into the Leger. The next name is to be taken and proceeded with in the same way as the first; and so continue till all the accounts are posted. As it is uncertain how extensive an account may be when once opened, it is better to take a new page for every name, until all the Leger- pages are occupied. By this time, it is probable, several accounts will have been settled; we may then enter a second name on the same pages, and so continue till all the pages are full. Whenever any account is settled, the amount or the balance is ascertained, and the settlement entered in the Leger. The settlement may also be entered in the Day-Book; and many practise this, although it is not essentially necessary. But it is essentially necessary that one, if not both, the books, should show how every account is settled, whether by cash, note, order, goods, or whatever way the amount or balance is liquidated. N. B.-In making out bills, the Leger is used as a reference to the charges in the Day-Book, which must be exactly copied. |